Why there is a need of records management system...

Records management is an electronic system for recording all the data for any organization and also stresses upon the life cycle of a business. Laser fiche provides you with the best data records system and highlights how the information is created, stored, shared, tracked and protected. We assure you with the best management system for your business with no query not default.

Electronic records management software highlights the applications of this strategy, and also helps to management the life cycle of an organization or business. It works automatically and supports the compulsion of consistent, organization-wide records policies, simplifying compliance with federal, state and industry regulations.

If you have decided to switch on to ERM ( Electronic records management) , than you  should follow the following procedure:

1.     Develop an information governance strategy:  

 Before switching on to electronic records management system you need to design a very precise governance strategy containing the capital employed and all the content of the organization with deciding the criteria that who will have access to it and who will design it.

A precise governance structure or strategy might:

·      Influence employees to work efficiently and effectively as they might have the access of any information they need.

·      Identifies which user groups have access to the information and gives appropriate security within ERM.

However, Records management is a very critical part in the governance strategy, the organization might need professionals for the information who can incorporate records.

Before the implementation of an electronic record management system, it is very important to make a plan of who will have access to the information.

  Laser fiche has the best records management system software for organization’s around the globe.

        

Reorganize Documents with Laserfiche Workflow

When Laserfiche 7 becomes laserfiche 9, it was decided by Chesterfield County to reorganize their old repositories, which contains documents related to technology purchases and reorganized with Laserfiche workflow. Before the reorganization, the County faced few number of challenges, which have older or incomplete records.

Initially, the repository was meant to store only one type of document, for which everything get stored in a root folder. With the time being when other types of documents added in it, confusion was being created. The County had new plans for it. They wanted to create hierarchy of folders depending upon type of document, so that any type of folder can be stored. They wanted to create a single folder which contain all types of documents in hierarchal order, like a single folder contains all department folders and furthermore they are divided accordingly. Furthermore, they wanted to add numbers to the ‘status’ folder to follow the order of it.

Laserfiche workflow had the solution which moved all the documents into new folder. The workflow provides record management and provide route path to specific folder which is dependent on completion of the number of metadata. Now the documents are moved with “status” folder with all metadata within new folder structure. There is also a special folder which contains documents with partially filled in metadata, in which employees can manually correct the data. Documents with no metadata present in the folder which is named as “No metadata” This folder contains about 10 years old projects, therefore updating them with metadata is least prior. This workflow shows excellent record management system which provides complete document management in efficient manner.

Source: Reorganize Your RepositoryLaserfiche Workflow

Higher Education Challenges Are Now Resolving

The business Process Library is introduced by Laserfiche that is exclusively designed to provide record and document management services for educational institutions. It has pre-built forms-based business process templates which are designed to reduce the work load of organizations to deploy faster automation. It reduces the work of employees and also provides efficient record management system.

The Business Process Library has a large inventory of process diagrams, workflows, template fields and reports that can be reconfigured to an institution's specific requirements to aid such administrative functions as application review, transcript processing, changes of major or minor and diploma requests.

The BPL has flow diagrams, template fields and reporting system that can be easily configured according to institution’s requirement, to facilitate users like reviewing their applications, transcript processing, and other important functionalities. Not only this but for higher education package include the following features:

·                  Course add or drop requests;

·                  Faculty and staff requisition;

·                  FERPA authorization;

·                  Transcript evaluation; and

·                  Tuition payment agreements.

Functions can be customized so, for instance, some can be accessed on mobile devices and others cannot and to accommodate the varying demands for authorization. Once each process is complete, built into the system is archiving of documents on a predetermined retention schedule designed to meet compliance requirements.

Functions can be customized as per need; this system also fulfil the needs to meet requirements that are required for compliance. Like it has characteristic for record management, where the system can archive documents on predefined retention schedule.

Texas University is one of the pioneer user of Laserfiche which share the services across 11 campuses, 3 state agencies and a healthcare centre. They are very satisfied as they stated that Laserfiche BPL saves their employees valuable time which allows them to invest that time in other productive operational duties in efficient manner.

Source: Laserfiche Debuts Higher Ed Package of Business Automation Processes