Why there is a need of records management system...

Records management is an electronic system for recording all the data for any organization and also stresses upon the life cycle of a business. Laser fiche provides you with the best data records system and highlights how the information is created, stored, shared, tracked and protected. We assure you with the best management system for your business with no query not default.

Electronic records management software highlights the applications of this strategy, and also helps to management the life cycle of an organization or business. It works automatically and supports the compulsion of consistent, organization-wide records policies, simplifying compliance with federal, state and industry regulations.

If you have decided to switch on to ERM ( Electronic records management) , than you  should follow the following procedure:

1.     Develop an information governance strategy:  

 Before switching on to electronic records management system you need to design a very precise governance strategy containing the capital employed and all the content of the organization with deciding the criteria that who will have access to it and who will design it.

A precise governance structure or strategy might:

·      Influence employees to work efficiently and effectively as they might have the access of any information they need.

·      Identifies which user groups have access to the information and gives appropriate security within ERM.

However, Records management is a very critical part in the governance strategy, the organization might need professionals for the information who can incorporate records.

Before the implementation of an electronic record management system, it is very important to make a plan of who will have access to the information.

  Laser fiche has the best records management system software for organization’s around the globe.

        

Importance of Enterprise content management...

Enterprise Content management...

Enterprisecontent management is a software widely used which helps different organizations to manage their documents and information electronically, it also allows the structured information to be spread among the teams and departments very easily. Unstructured documents for e.g. word files, images, reports can be stored and made accessible to the right person at the right time.

There are 5 key elements on ECM solutions which are important for this software:

1.     Capturing documents digitally:

                                                  For managing the content of an organization there should be a digital system for capturing the documents in a digital form. They can be any sort of documents to be captured or stored for e.g. invoices and the research reports which can be stored digitally and is easy to manage and import documents in an electronic form. The normal everyday methods to capture the data are very expensive and also time consuming.

2.     Store documents in digital repository:

                                                             In order to withstand overcome adverse conditions, organizations can easily store any critical or authentic documents for a business in a digital repository which intends to store the data and also manages, it also allows the users to save data in a flexible folder for long time, if data is saved manually on pages it can be misplaced but documents saved electronically have an advantage for long term.

3.     Retrieve Documents:

                                After the storing of documents, we can;

·      We can find any document using the full text search, which related to the document management system through which data is management and then we can store it and view whenever needed.

·      Can identify specific words for phrases in the document to search.

·      Can also use the current search techniques that with names of the users who have checked or viewed that document.

4.     Automate document driven processes:

                                                              Enterprise Content management

Enterprise content management is a software widely used which helps different organizations to manage their documents and information electronically, it also allows the structured information to be spread among the teams and departments very easily. Unstructured documents for e.g. word files, images, reports can be stored and made accessible to the right person at the right time.

There are 5 key elements on ECM solutions which are important for this software:

1.     Capturing documents digitally:

                                                       For managing the content of an organization there should be a digital system for capturing the documents in a digital form. They can be any sort of documents to be captured or stored for e.g. invoices and the research reports which can be stored digitally and is easy to manage and import documents in an electronic form. The normal everyday methods to capture the data are very expensive and also time consuming.

2.     Store documents in digital repository:

                                                                   In order to withstand overcome adverse conditions, organizations can easily store any critical or authentic documents for a business in a digital repository which intends to store the data and also manages, it also allows the users to save data in a flexible folder for long time, if data is saved manually on pages it can be misplaced but documents saved electronically have an advantage for long term.

3.     Retrieve Documents:

                                     After the storing of documents, we can;

·      We can find any document using the full text search, which related to the document management system through which data is management and then we can store it and view whenever needed.

·      Can identify specific words for phrases in the document to search.

·      Can also use the current search techniques that with names of the users who have checked or viewed that document.

4.     Automate document driven processes:

                                                                   Automation helps organizations with the manual tasks for e.g. photocopying, hand delivering, and dropping. Some ECM software’s also have these digital features which enables:

·      Documents automatically to the right people at the right time.

·      Alert the staff members when any documents need to have their attention

·      Recognize the errors before the work has finished or maybe complied.

An example might be purchase orders must be signed, records must be archived, or employees vacation requests must be approved or denied. Automation role is to move these steps into a reviewing process in order to specify them and at the end results there are more cost effectiveness.

5.     Secure documents and reduce Organizational risks:

                                                                                          It helps to secure all the documents and an electronically digitalized manner and is useful for a long term method for saving and securing data. It reduced the risks for an organization for saving the data manually as it is saved on manual basis than there won’t be any assurity for the document saving but the digitalized method enables documents to be stored in an organized manner.

Enterprise content management software is very useful for many organizations to store their data in an organized manner in order to save it for a long time. These advantages are important for compiling any kind of documents relating the organization itself maybe the employees or the consumers, but it enables users to have access their documents in any best possible way.

                                 Automation helps organizations with the manual tasks for e.g. photocopying, hand delivering, and dropping. Some ECM software’s also have these digital features which enables:

·      Documents automatically to the right people at the right time.

·      Alert the staff members when any documents need to have their attention

·      Recognize the errors before the work has finished or maybe complied.

An example might be purchase orders must be signed, records must be archived, or employees vacation requests must be approved or denied. Automation role is to move these steps into a reviewing process in order to specify them and at the end results there are more cost effectiveness.

5.     Secure documents and reduce Organizational risks:

                                                                                  It helps to secure all the documents and an electronically digitalized manner and is useful for a long term method for saving and securing data. It reduced the risks for an organization for saving the data manually as it is saved on manual basis than there won’t be any assurity for the document saving but the digitalized method enables documents to be stored in an organized manner.

Enterprise content management software is very useful for many organizations to store their data in an organized manner in order to save it for a long time. These advantages are important for compiling any kind of documents relating the organization itself maybe the employees or the consumers, but it enables users to have access their documents in any best possible way.

                                  

benefits of document management...

Document management

Document management is a software which stores documents easily in folder structures. Through this software we can find our documents in a précised and orderly manner, we can find our documents within an organized folder structures. It happens with all of us our documents get misplaced and we spent hours to find it which is time consuming with the help of this software we can store our documents and review them for a long term basis. Employing a document management software hosts certain advantages:

1.              Document / File repository:

                                              It serves as a central repository for all your documents which can be accessed anytime, reviewed, changed and even share with others.

2.              Anytime wherever access:

                                              With this document management software user can access their documents whenever and wherever regardless of any device used which is particularly handy.

3.              Better organization:

                                   With tags, categories, sub categories, and meta data to mark your files and documents, and becomes very easy to recognize, organize for future.

4.              Time cost efficiency:

                                    Employee efficiency is time saving and money saving because documents are saved electronically no manual work is required.

5.              File sharing:

                    With DMS, users get to share their documents with colleagues, regardless of their location. They control with whom to share documents with and files can also be shared through links or maybe publishes on web.

Document management allows users to gain high advantages by saving their important data and documents in an electronic and useful way for long te

Document management Workflow is growing and shrinking the budget..

Seven years ago, Durham country began replacing paper with the electronic documents in its social services department and storing, managing the data itself and incorporating them into a digital workflow management process. 

“It has typically changed the way the department operates” said Jerry Sawyer, the company’s senior program analyst. It frees up the man power and human resources department to do other things and also the case workers so that they can fully concentrate on the client service. Today, the digitization has uphold the full brown-case management program and it has been extremely successful that the other remaining eight department have now implemented document management system and workflow tools from Laserfiche which the social services department uses.

The country’s social services department has been using the document workflow tools for the digital case management which saves their time and money as the right documents will be provided to the right client and will reduce the paper work and the manual work this will lead to the reduction of cost. Located in North Carolina’s research triangle in which Durham is one of the fastest growing countries in the whole nation. Therefore, the revenues and man power are not growing up by the demands placed on its government by the rapidly increasing population. 

Why there is need of Records management system?

Records management is an electronic system for recording all the data for any organization and also stresses upon the life cycle of a business. Laserfiche provides you with the best data records system and highlights how the information is created, stored, shared, tracked and protected. We assure you with the best management system for your business with no query not default.

Electronic records management software highlights the applications of this strategy, and also helps to management the life cycle of an organization or business. It works automatically and supports the compulsion of consistent, organization-wide records policies, simplifying compliance with federal, state and industry regulations.

If you have decided to switch on to ERM ( Electronic records management) , than you  should follow the following procedure:

1.    Develop an information governance strategy:  

 Before switching on to electronic records management system you need to design a very precise governance strategy containing the capital employed and all the content of the organization with deciding the criteria that who will have access to it and who will design it.

A precise governance structure or strategy might:

·      Influence employees to work efficiently and effectively as they might have the access of any information they need.

·      Identifies which user groups have access to the information and gives appropriate security within ERM.

However, Records management is a very critical part in the governance strategy, the organization might need professionals for the information who can incorporate records.

Before the implementation of an electronic record management system, it is very important to make a plan of who will have access to the information.

  Laserfiche has the best records management system software for organization’s around the globe.

        

Reorganize Documents with Laserfiche Workflow

When Laserfiche 7 becomes laserfiche 9, it was decided by Chesterfield County to reorganize their old repositories, which contains documents related to technology purchases and reorganized with Laserfiche workflow. Before the reorganization, the County faced few number of challenges, which have older or incomplete records.

Initially, the repository was meant to store only one type of document, for which everything get stored in a root folder. With the time being when other types of documents added in it, confusion was being created. The County had new plans for it. They wanted to create hierarchy of folders depending upon type of document, so that any type of folder can be stored. They wanted to create a single folder which contain all types of documents in hierarchal order, like a single folder contains all department folders and furthermore they are divided accordingly. Furthermore, they wanted to add numbers to the ‘status’ folder to follow the order of it.

Laserfiche workflow had the solution which moved all the documents into new folder. The workflow provides record management and provide route path to specific folder which is dependent on completion of the number of metadata. Now the documents are moved with “status” folder with all metadata within new folder structure. There is also a special folder which contains documents with partially filled in metadata, in which employees can manually correct the data. Documents with no metadata present in the folder which is named as “No metadata” This folder contains about 10 years old projects, therefore updating them with metadata is least prior. This workflow shows excellent record management system which provides complete document management in efficient manner.

Source: Reorganize Your RepositoryLaserfiche Workflow

The Tech Company That Promotes Balance in Work and Life.

Laserfiche, a leading technology company that promotes independent thinking and a positive attitude among employees with balance between work and life. The main goal of Laserfiche is to provide document management system and management of software that is designed for transforming paper documents into digital, this resolves the difficulty that may face by employees of companies in daily routine. Employees can also share the digital documents and managing their records without paper consumption. Altogether 350 employees are currently working at Laserfiche. It is situated near Long Beach which has plenty of advantages. Laserfiche focuses on creativity and entrepreneurial thinking where also employees are not supposed to compromise their personal life and family.

Laserfiche provides free lunches daily and keeps offices stocked with snacks. The company also provides bi weekly yoga classes and involve extracurricular activities to employees. With the benefits managers expect their workers to sincerely and full responsibility that brought new heights to the business.

Source: Laserfiche keeps tech employees happy with focus on work-life balance